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This policy is intended to complement other event, program or facility-specific emergency procedures.

SCOPE
To provide consistent and uniform guidelines for staff, volunteers and participants to follow in the event of inclement weather for the health, safety and well-being of staff, volunteers, participants and facilities.

POLICY STATEMENT
The Clarksville Parks and Recreation Department reserves the right to modify operations based on
its own safety assessment, National Weather Service or other authority in the event of inclement
weather (thunder, lightning, tornados, severe storm watch or warning, snow, cold or heat advisory).

PROCEDURE

Parental Discretion
  • Parents and guardians are encouraged to use their own discretion whether to allow their child to participate under any questionable weather-related conditions.

City Government Closures
  • In the event the City of Clarksville closes for business due to inclement weather, all Parks and Recreation programs, classes, events, and rentals are canceled. All Parks and Recreation facilities and offices will be closed for the duration that the City is closed for business.
Closures and Cancellations
  • In the event of inclement weather or hazardous road conditions, the Clarksville Parks and Recreation Department reserves the right to close satellite facilities or cancel programs should weather and public safety conditions warrant.
  • In the event Clarksville-Montgomery County Schools are closed for the day due to inclement weather, all registered programs/classes scheduled to start prior to 12:00pm are cancelled. Programs/classes scheduled to start after 12:00pm are subject to cancellation based on current conditions. If schools are dismissed early, all Parks and Recreation evening programs/classes are cancelled. 
  • In the event of such closings or alternative scheduling, a cancellation notice will be placed on the Department’s auto attendant, website and posted to social media.

Cancellations/Refunds
Every effort will be made to reschedule cancelled programs, rentals or events. Should makeup programs not be scheduled, participants will be provided with a pro-rated refund. If no rescheduled date can be arranged, refunds of fees will be provided.

Refunds for field time will be provided only when game/practice use is cancelled by parks staff.
Field users are responsible for submitting a list of all refund requests within 5 days of cancellation.
Last updated: 12/16/2016 9:19:51 AM